Article 1 – About the BCC Federation. About the bylaws.
The name of the organization is “the BCC Federation”. The BCC Federation Is a legal person incorporated pursuant to Norwegian association law, registered and resident in Norway. The BCC Federation is regulated by the “Constitution for The BCC Federation” (hereafter “the Constitution”) and these bylaws. These bylaws are subordinated to the Constitution. Definitions in the Constitution apply equally to these bylaws.
Article 2 – The activities of the BCC Federation
The BCC Federation’s objectives follow from the Constitution article 1.2.C. By serving as the central organization for the members of the BCC Federation, the BCC Federation shall amongst others perform the following activities:
- facilitate the execution of the authority and the activities that pursuant to the Constitution or these bylaws are carried out by the Assembly of Representatives, the Elders, the Secretariat, the Nomination Committee and other committees, and
- take care of the Interests of the federation within areas such as finance, compliance, communication, IT, and internal audit as well as other central organization services, and
- be the employer of the members of the Elders, the Secretariat and others who are employed by these or in other committees, and
- receive income and loans and manage the funds in line with the budget resolutions of the Assembly of Representatives, and
- represent the BCC Federation externally
Article 3 – Membership application
The Secretariat determines requirements to applications for membership and to the applicant’s bylaws and organization.
The applicant must submit to the Secretariat:
- a complete application with attachments
- a copy of the resolution by a relevant decision-making body that demonstrates that the applicant acknowledges the Constitution and wants to apply for membership
The Secretariat will present its assessment of the application and recommendation for decision to the Elders. The assessments and recommendations of the Elders and the Secretariat are then presented to the Assembly of Representatives.
The Secretariat or the Elders can ask follow-up questions or request additional documentation or information from the applicant to be able to assess the application.
Article 4 – The Secretariat
Article 4.1 About the Secretariat
The authority of the Secretariat is outlined in article 3.4 of the Constitution
The Secretariat is the board of the association.
The members of the Secretariat are elected by the Assembly of Representatives. The main responsibilities of the Secretariat are the Assembly of Representatives meetings, finance and strategy, communication, compliance and IT.
The Secretariat determines its internal organization and division of responsibilities unless otherwise stated in the Constitution, these bylaws, instructions or resolutions by the Assembly of Representatives.
Article 4.2 The responsibilities of the Secretariat in relation to Assembly of Representatives meetings
4.2.1 The Secretariat shall ensure the execution of ordinary and extraordinary Assembly of Reresentatives meetings, including
- convening the meeting and circulating the agenda
- preparation and circulation of case documents
- registration of representatives
- meeting management, voting, and preparation of minutes
- communication and necessary follow-up of the execution of the resolutions of the Assembly of Representatives
4.2.2. Sekretariatet skal sørge for at alle saksdokumenter som legges fram for representantskapet er av forsvarlig kvalitet og belyser de nødvendige økonomiske, juridiske og praktiske konsekvenser ved foreslåtte vedtak.
4.2.3. Sekretariatet skal sørge for at forstanderskapets uttalelser blir innhentet og innarbeidet i saksdokumenter som fremlegges for representantskapet.
Article 4.3 Finances and business plans
4.3.1. Sekretariatet skal utarbeide budsjett for BCC-forbundets inntekter til BCC-forbundet og dets fellestiltak.
4.3.2. Sekretariatet skal utarbeide budsjett for sin egen virksomhet og andre kostnader knyttet til representantskapets virksomhet og kostnader knyttet til inntekter nevnt i punkt 4.3.1.
4.3.3. Sekretariatet skal utarbeide planer for BCC-forbundets langsiktige økonomi og kapitalforvaltning.
4.3.4. Sekretariatet skal sette krav til prosess, format og kvalitet på budsjetter og virksomhetsplaner som skal fremlegges for representantskapet.
4.3.5. Sekretariatet skal samordne søknader om bevilgninger og fremlegge et helhetlig forslag og anbefalinger knyttet til budsjetter og virksomhetsplaner for representantskapet
4.3.6. Sekretariatet skal kontrollere forvaltningen av økonomien ved forsvarlig økonomi- og likviditetskontroll i BCC-forbundet og BCC-forbundets fellestiltak.
4.3.7. Sekretariatet skal stille krav til prosess, format og kvalitet på rapportering på økonomiske og ikkeøkonomiske resultater til representantskapet, herunder evaluering av måloppnåelse.
Article 4.4 The common interests of the Federation
4.4.1. Sekretariatet skal i samarbeid med forstanderskapet utarbeide strategier og målsettinger for BCC-forbundet.
4.4.2. Sekretariatet skal sørge for nødvendig koordinering av BCC-forbundets fellestiltak og komiteer.
4.4.3. Sekretariatet kan sette minstekrav til BCC-forbundets fellestiltak og komiteer på temaer som compliance og etiske retningslinjer, økonomi, IT og kommunikasjon når disse er begrunnet i forbundets felles interesser eller risikostyring.
4.4.4. Sekretariatet kan kontrollere om medlemsorganisasjoner og organer etterlever gjeldende lover eller sine forpliktelser overfor BCC-forbundet.
4.4.5. Sekretariatet skal ta en upartisk og utredende rolle, samt ha ansvar for saksdokumenter, for omorganiseringsprosjekter innenfor forbundet som berører flere enheter og som ikke på en betryggende måte kan ivaretas alene av de berørte enhetene.
4.4.6. Sekretariatet skal besørge at aksjoner og felles løft i BCC-forbundet gis tilfredsstillende forankring, organisering, koordinering og eierskap. Med «aksjoner og felles løft» menes her innsamlinger, prosjekter eller satsningsområder som påvirker hele eller store deler av virksomheten til BCC-forbundet og dets medlemmer.
Article 5 – The Nomination Committee
Article 5.1 – Mandate
5.1.1 The Nomination Committee proposes candidates for positions, who are then elected by the Assembly of Representatives pursuant to the Constitution, these bylaws or other instructions or resolutions by the Assembly of Representatives.
5.1.2. Valgkomiteens innstilling er rådgivende. Representantskapet står fritt til å velge andre kandidater.
5.1.3. Valgkomiteen består av 3-5 medlemmer som velges på åremål for 2 år av gangen, men likevel ikke slik at alle medlemmenes åremål utløper samtidig. Komiteens medlemmer kan stå til gjenvalg. Representantskapet velger medlemmene til valgkomiteen, samt leder for valgkomiteen etter forslag fra valgkomiteen selv.
5.1.4 The Nomination Committee adopts resolutions through a simple majority. In case of an equal number of votes, the vote of the leader counts as two votes.5.1.2. The Nomination Committee’s proposals are advisory. The Assembly of Representatives may freely elect other candidates.
Article 5.2 – Instructions for the Nomination Committee
The Assembly of Representatives determines t detailed guidelines for the Nomination Committee through instructions.
Article 6 – Finances and accounting
Article 6.1 – The assets of the BCC Federation
The assets of the BCC Federation shall be kept separate from other assets and cannot be used by anyone without authority from the Assembly of Representatives or the Secretariat.
Article 6.2 – Donations and volunteer work
Monetary donations and other services to the BCC Federation, including unpaid and volunteer work, do not give any rights to the assets of the BCC Federation or other claims for reciprocal benefits. Any services or donations to the BCC Federation are considered final at the moment of the transfer and cannot be taken back without legal basis.
The Secretariat may determine to reject a monetary donation or other benefit or service if there are conditions attached that the Secretariat do not find justifiable or financially sound to accept.
Article 6.3 – Accounts and auditing
The BCC Federation shall prepare accounts in English and Norwegian pursuant to the Norwegian Accounting Standards Board’s (NASB) General Accounting Principles for non-profits, as applicable.
The accounts shall follow the calendar year and be completed within three months from year-end. The accounts shall be archived for the period of time required by law.
The BCC Federation’s accounts shall be audited by a certified public auditor.
Article 7 – Conflict of interest
A person with a position in a body in the BCC Federation, or an employee of the BCC Federation, is disqualified to prepare the basis for a resolution or partake in the decision making:
- when that person is a party in the case, or
- when that person is related to or related by marriage to a person being party in the case, in a straight ascending or descending line or horizontally as close as siblings, or
- when that person is or has been married to or engaged to a person being a party in the case.
Equally, a person is disqualified when other circumstances exist which may weaken confidence in the impartiality of that person; amongst others, it should be considered if the resolution in the case can provide a special benefit, loss or disadvantage to that person or someone that person has personal relations with.
Article 8 – Amendments to these bylaws
The Assembly of Representatives may amend these bylaws if the resolution is supported by at least 2/3 of the votes. If a proposal gets less support than 2/3 of the votes, but is supported by a majority of the votes, the same proposal shall be voted on in the next Assembly of Representatives meeting in the next representative term, and the decision shall be valid provided that the proposal gets support by a majority of the votes in that meeting.